December 2013 Meeting Minutes

12/18/13

 

The regular meeting of the Grand Traverse Rural Fire Board was called to order at 6:00 p.m., by Vice Chair Doug Mansfield, at 4123 Vance Road, Traverse City, MI 49685.

 

Roll call – 8 members, a quorum

 

ATTENDANCE

Fife Lake – Linda Forwerck

Grant – Doug Moyer

Green Lake – Paul Biondo (late)

Long Lake – Karen Rosa

Paradise – Tim Trudell

Springfield – Tom Gray

Union – Doug Mansfield

Whitewater – Ron Popp

Chief Weber (excused – Fire)

Accountant Dave Milliron

Guest:   Chuck Rodeck – Matrix Group

Blair Twp FD Chief Jim Carroll

Public:   Dave Petrove #4 retired

 

AGENDA: Motion by Long Lake, supported by Paradise to approve the revised agenda as presented.   All ayes.  Motion carried.

 

MINUTES: Motion by Paradise, supported by Springfield to approve the Minutes of 11/20/13.

All ayes.  Motion carried.

 

PUBLIC BUDGET HEARING 2014 – General Operations, Public Improvement Fund, and Grant Fund.     Vice Chair Doug Mansfield asked for a motion to call the 2014 Budget Public Hearing to order at 6:03 p.m.   Motion by Long Lake, supported by Paradise to call the 2014 Budget Public Hearing to order.  All ayes.  Motion carried.

Discussed Budgets.   Popp-Whitewater asked about line items that purchase equipment with expiration date.    The Board answered that the Public Improvement Fund was there to put funds in for future use.   Popp also asked about the Web Site – it would need someone to do maintenance on it.   They need more investigation.   Popp asked about some budget figures that appear to be different.   Dave will have an updated report at next meeting.   Discussed Fund Balance – they will only use $10,000 of it, not $50,000.

 

No questions or comments from the Public.   Vice Chair Mansfield asked for a Motion to close the 2014 Budget Public Hearing.   Motion by Whitewater, supported by Long Lake to close the 2014 Budget Public Hearing.  All ayes.  Motion carried.

 

 

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Vice Chair Mansfield said that at this point in the meeting let the record show that Green Lake Township Supervisor Paul Biondo is in attendance and the Vice Chair surrenders the meeting to the Chair.

 

RESOLUTIONS:     General Operating Fund.    Motion by Karen Rosa-Long Lake, supported by Doug Mansfield-Union to approve the General Appropriation Act for the Grand Traverse Rural Fire Department General Fund Budget calendar year ending December 31, 2014.

Upon Roll Call vote, the following voted aye:  Linda Forwerck- Fife Lake, Doug Moyer-Grant, Paul Biondo- Green Lake, Karen Rosa-Long Lake, Tim Trudell-Paradise, Tom Gray-Springfield, Doug Mansfield-Union.

The following voted nay:   Ron Popp-Whitewater

Motion carried.

 

Public Improvement Fund.   Motion by Linda Forwerck-Fife Lake, supported by Tim Trudell-Paradise to approve the General Appropriation Act for the Grand Traverse Rural Fire Department Public Improvement Fund calendar year ending December 31, 2014.

Upon Roll Call vote, the following voted aye:  Linda Forwerck-Fife Lake, Doug Moyer-Grant, Paul Biondo-Green Lake, Karen Rosa-Long Lake, Tim Trudell-Paradise, Tom Gray-Springfield, Doug Mansfield-Union.

The following voted nay:  Ron Popp-Whitewater

Motion carried.

 

Grant Fund.    Motion by Karen Rosa-Long Lake, supported by Linda Forwerck-Fife Lake to approve the General Appropriation Act for the Grand Traverse Rural Fire Department Grand Fund calendar year ending December 31, 2014.

Upon Roll Call vote, the following voted aye:   Linda Forwerck-Fife Lake, Doug Moyer-Grant, Paul Biondo-Green Lake, Karen Rosa-Long Lake, Tim Trudell-Paradise, Tom Gray-Springfield, Doug Mansfield-Union.

The following voted nay:   Ron Popp-Whitewater.

Motion carried.

 

NEW BUSINESS:  Chuck Rodeck- Pension/Retirement presentation.  Chuck said retirement plans need to be restated every 6 years.   Warner Norcross & Judd called and told Dave it was going to be $3,000.00.   Chuck placed some calls.   KDP was in contact with Miller Johnson.  Miller Johnson handles retirement plans and came up with $1,500.00, but they would also need a letter of determination from Uncle Sam to see if it’s in order.   A determination letter is $500.00.  Chuck said they would need council to restate the plan.   Chuck said if they hire anyone new it will be 11.2% and there is no employee contribution.   Chuck will meet with Dave and Theo tomorrow.  Chuck needs a letter of instruction on Rural letterhead re-stating present plan, council, and costs.    Motion by Union, supported by Fife Lake to have the Chairman re-state the pension plan starting the first day of Chief Weber’s employment (Nov.1, 2013), at the rate of 11.2%, and hire Miller Johnson as council in the amount of $1,500.00 plus an extra $500.00 if a letter of determination is required.   7 ayes, 1 nay (Ron Popp-WW) 

Motion carried.

 

 

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FINANCIAL REPORTS:    Dave Milliron gave the reports.   General Operating Fund – Money Market balance 11/30/13 is $270,283.48.   The Cost Controls are in balance.   All the revenue is in the bank for 2013.   There were some line items overdrawn.  Popp-Whitewater wondered if the Furnace Repair Line Item #921.000 under Utilities-Heating should have been under something else.  Motion by Long Lake, supported by Springfield to approve the Financial Reports as presented.  All ayes.  Motion carried.   Mansfield-Union thought Popp was correct and a repair is not a utility.  Dave said he could change it to Building Maintenance.   They are going to look at the Lease to see what they are responsible for.

 

Budget Amendment  12/19/13 to Increase Line Items #702.650, #743.000, #923.000, and #956.001 to total $1,954.00.   Decrease Line Items #716.000, #716.002, #716.003, #716.653, #716.652, and #717.650 to total $1,954.00.    Motion by Trudell-Paradise, supported by Gray-Springfield to approve the Budget Amendment dated 12/19/13.  All ayes.  Motion carried.

 

Budget Amendment 12/18/13 created so Rural is MIOSHA compliant with gear.   Increase Line Item #745.000 Fire Fighter turn-out gear $5,650.00.   Decrease Line Items #745.001 Uniforms $3,000.00, #956.000 Rescue Equipment $1,000.00, and Contingency $1,650.00 to total $5,650.00.    Motion by Mansfield-Union, supported by Forwerck-Fife Lake to approve the Budget Amendment 12/18/13.  7 ayes.  1 nay (Popp-Whitewater).   Motion carried.    

 

CLAIMS:    PRE-AUTHORIZED.  Motion by Springfield, supported by Long Lake to approve the Pre-Authorized Claims in the amount of $4,463.49.   All ayes.  Motion carried.

 

OPEN INVOICES.  Motion by Springfield, supported by Fife Lake to approve the Open Invoices in the amount of $57,572.96.    All ayes.   Motion carried.

 

PAYROLL.   11/07 $9,476.08, 11/21 $8,558.32.    Motion by Springfield, supported by Fife Lake to approve the listed payrolls.   7 ayes.  1 nay (Popp-Whitewater).  Motion carried.

 

Correspondence:  None.

COMMITTEE REPORTS:    Equipment – Secretary discovered a truck listed on the insurance vehicle list had been sold, and Paul Olson will remove it.

Chief Weber:   Excused-at a fire

RTC:   No meeting

ATTORNEY:   Excused

UNFINISHED/OLD BUSINESS:   None

 

NEW BUSINESS:    MIOSHA Complaint – see Chief Weber’s memo.

Office Rental Rate – see Chief Weber’s memo.

Dave said the rent is lowered to what it was when they moved in.  The Board will review the Lease.

 

*Board approval for 2014 (Accident Fund) Workers Comp billing $8,501.00 by 12/31/13 due 1/1/14.   Motion by Springfield, supported by Long Lake to authorize payment to Accident Fund in the amount of $8,501.00.   All ayes.  Motion carried. 

RURAL BOARD MINUTES 12/18/13 Page 4

 

OTHER BUSINESS:    Dave said Paul Olson had asked about raising the Liability, and he wondered if they had decided anything.    Discussion.  Chairman Biondo asked if they wanted to sit on it.   They will put it on the January Agenda.

 

PUBLIC INPUT:   Blair Chief Jim Carroll complimented Rural’s new Chief for being easy to work with and for the good job he is doing, and the change it has made to the Rural firefighters morale.

 

 

 

 

No other business.  Meeting Adjourned 7:13 p.m.