July 16, 2014
The regular meeting of the Grand Traverse Rural Fire Board was called to order at 6:00 p.m., by its Chairman Tim Trudell, at 4123 Vance Road, Traverse City, MI 49685.
Roll call- 7 members, a quorum
Fife Lake – Linda Forwerck Chief Theo Weber
Green Lake – Paul Biondo Accountant Dave Milliron
Long Lake – Karen Rosa
Paradise – Tim Trudell Guest: John Ockert – Mayfield Twp.
Springfield – Tom Gray Guest: Chief Jim Carroll – Blair Fire Dept.
Union – Doug Mansfield Guest: Dave Petrove
Whitewater – Ron Popp
Absent – Grant Twp.
AGENDA: Revised-added correspondence. Motion by Long Lake, supported by Springfield to approve the revised agenda as presented. All ayes. Motion carried.
MINUTES: Ron Popp-Whitewater said he had a couple of clarifications on Page 3 New Business, the sentence that started with “Popp”. Ron Popp-Whitewater said his intent was to “ask the Board who should do the negotiations.” Ron asked the Board if it should be the Rural Board because of ‘our’ Intergovernmental Agreement (IGA), or did we turn over all authority to the Rural Board”. Popp said when he reads it, he gets the feeling that he said the Rural Board should do the negotiating. He would like to clarify that, by asking what the Board’s opinion is – should Rural do it, or the Township, and if you think it is Rural – then so be it. The sentence was changed to read “Popp-Whitewater asked who should have negotiations with the Grand Traverse Band, specific and in general on Grand Traverse Rural Fire Department issues, due to the IGA.” Motion by Union, supported by Long Lake to change the wording of Ron Popp’s question. All ayes. Motion carried.
Motion by Whitewater, supported by Fife Lake to approve the 6/18/14 minutes as presented, with the cited changes. All ayes. Motion carried.
FINANCIAL REPORTS: Dave Milliron gave the Financial Reports. The Money Market balance is $95,410.10. Cost Controls and Line Items are in balance. Dave reported they have used 46% of their Budget.
Public Improvement Fund Balance is $1,390.62
Grant Fund Balance is $5.01
Motion by Long Lake, supported by Whitewater to approve the Financial Reports as presented. All ayes. Motion carried.
Rural Board Minutes 07/16/14 Page 2
CLAIMS: Pre-Authorized Claims $3,161.92. Motion by Green Lake, supported by Springfield to approve the Pre-Authorized Claims in the amount of $3,161.92. All ayes. Motion carried.
Open Invoices: $52,372.73. Motion by Green Lake, supported by Long Lake to approve the Open Invoices in the amount of $52,372.73. All ayes. Motion carried.
Payroll: June 5 – $6,945.37 June 19 – $6,847.58 Motion by Union, supported by Fife Lake to approve the Payrolls as presented. 6 ayes 1 nay (Popp-Whitewater). Motion carried.
CORRESPONDENCE: Email memo from Attorney Young regarding “New Station proposal in Whitewater”. Discussion highlights: Chairman Trudell asked Chief Weber what he thought about the proposal. Chief Weber thought it was a good idea, because it will benefit Rural’s need. The building would be built for multi-use by other entities. Mansfield-Union stated it would bring Rural to the table as well as Whitewater. Mansfield asked Popp what the Whitewater Board thought about it. Popp said they have moved to have the Whitewater Attorney in on the negotiation process. Popp said he is personally concerned about a couple of items – the IGA needs any conflict resolved in tribal court. Second there will be an increase in the protection area, the Tribes economic development corporation has plans for the north side of M-72. “How does this agreement bind us to future protection of assets that aren’t there?” Popp said the Tribal Court could easily be addressed by a 3rd party arbitrator, and the parties involved in the negotiations could lay-out their intent of what this building is supposed to do today, as well as in the future. They could arbitrate public safety, finances, and the terms of agreement according to property value (buildings) as it is today. Chief Weber said land mass will not change. Popp said the IGA says that Rural will provide protection to the casino and adjacent properties. He has asked for a map of what they consider adjacent properties. Popp was concerned about response to a fire at the Resort. Chair Trudell said the box alarm maps will say who responds. Popp stated that at their Townhall meeting, Chief Weber said that the Risk Analysis had been performed for Whitewater Township, and so they would like a copy of that. Popp asked how do you figure out what type of apparatus and how much is needed to provide protection. Chief Weber said that risk analysis is an everyday process – it is not a formal process. Mansfield stated Rural should pursue this as a community. Rural should be involved in the negotiations.
Popp stated Attorney Young and Whitewater’s Attorney should meet with the Tribes council members. Forwerck-Fife Lake said she is hoping for a“pro-active” approach, and asked the Chief what his take is. Chief Weber has had feedback from Chuck Stewart (GT Band Risk Manager), who takes his direction from the Tribal Board, and is in charge of organizing this. Stewart told him that as soon as this agreement is hammered out…they can start building the station right away. It is a gift to the community. Chief Weber thought they should move forward. Attorney Young knows Whitewater’s attorney and Chuck Stewart, and they have a positive relationship. Public Dave Petrove wondered about inviting the Tribe to become a member of the Rural Fire Board. Chief Weber said it has been “thrown on the table” but didn’t go anywhere. “Motion by Doug Mansfield-Union, supported by Linda Forwerck-Fife Lake that the Rural Fire Board hereby directs the Rural Fire Chief and it’s legal resources to help define the terms of the proposed Tribal Inter-Governmental Agreement, in the most positive and efficient way possible for the benefit of the entire community. All ayes. Motion carried.”
Rural Board Minutes 07/16/14 Page 3
CHIEF REPORT: See Activity Report and attached run reports. Chief Weber reported it has been a busy month with fireworks and the Cherry Festival. Due to a dry month there have been more brush fires, and the daytime fires had a low station response.
Chief Weber reported on the Fair Labor Standards Act – the attorney has a compensation resolution.
Chief Weber reported they sent three SCBA technicians for training so they can test the air packs.
Chief Weber reported on the Long Lake fireworks. The owner violated permits and was confrontational during discussions. There will be changes next year.
Chief Weber reported Fife Lake had a parade.
Chief Weber reported Rural is having a picnic at Green Lake Park on the 27th. It will be an annual event at a different township each year.
Chief Weber explained the fire run reports.
RTC: No meeting
UNFINISHED/OLD BUSINESS: Fair Labor Standards Act. Chief Weber said the report is still with the attorneys. The rough draft is almost finished, and it could be10 pages long because they are covering a lot of issues. They will present their findings next month and offer a suggested resolution.
Rescue Formula and background minutes were sent to the Board. Discussion.
NEW BUSINESS: Chief Weber had a three part power point presentation about Rural’s future.
He discussed the history of Rural to the present. There are pros and cons with the current Agreement and the way they do business. He would like feedback from the Board regarding the presentation. Chief Weber would like Rural to go to PA 57 which has additional “pros” including a simple funding formula. Rural’s Agreement was a template for PA 57, but they don’t have the benefits of it because they are operating under the old Agreement.
Chief Weber would like to invite all Township board members to a future meeting and show the presentation and answer questions. Board discussed the presentation, and the funding formula.
Chair Trudell wants to ask Jim Young to attend the August meeting. Chief Weber will ask him.
Chair Trudell recommended a special meeting/work session with Jim Young in attendance.
Public input: Linda – Fife Lake said Station #6 is almost finished and they will have an Open House on Labor Day.
Dave Petrove said he attends the meetings because he heard grumblings about Rural.
He likes the Rural System. He complimented Chief Weber on the direction he is going.
He would like to see the new station built.
Excerpt from the Board Minutes Correspondence Section regarding a new proposed fire station in Whitewater Township on Tribal Land.
“Motion made by Doug Mansfield-Union, supported by Linda Forwerck-Fife Lake that the Rural Fire Board hereby directs the Rural Fire Chief and it’s legal resources to help define the terms of the proposed Tribal Inter-Governmental Agreement, in the most positive and efficient way possible for the benefit of the entire community. All ayes. Motion carried.”
No other business.
Motion to adjourn at 8:15.