Meeting Minutes June 2013

June 19, 2013


The regular meeting of the Grand Traverse Rural Fire Board was called to order at 6:00 p.m., by Chairman Paul Biondo, at 4123 Vance Road, Traverse City, MI  49685.


Roll call – 8 members, a quorum



Fife Lake – Linda Forwerck

Grant – Doug Moyer

Green Lake – Paul Biondo

Long Lake – Karen Rosa

Paradise – Tim Trudell

Springfield – Tom Gray

Union – Doug Mansfield

Whitewater – Della Benak, Treasurer

Chief Bill Sedlacek

Dave Milliron, Accountant

H&SO  Rebecca Pruyne

#4 FF Patrick Pruyne

#6 Capt. Roger Gibson

Blair Chief Jim Carroll

AGENDA:    Motion by Union, supported by Springfield to approve the revised Agenda as presented.  All ayes.  Motion carried.


MINUTES:   Motion by Springfield, supported by Grant to approve the 5/15/13 Minutes as mailed.   All ayes.   Motion carried.


FINANCIAL REPORTS:   Dave Milliron gave reports.   Money Market balance is $238,932.02.

Cost Controls and Line Items are in balance.

Public Improvement Fund balance – $1,388.35

Grant Fund balance:  $5.00

Motion by Union, supported by Long Lake to approve the Financial Reports.  All ayes.  Motion carried.


CLAIMS:    Pre-Approved $3,524.00.   Motion by Union, supported by Long Lake to accept the Pre-Approved Claims for $3,524.00.  All ayes.  Motion carried.


Open Invoices $26,290.84.   Motion by Long Lake, supported by Paradise to approve the Open Invoices in the amount of $26,290.84.   All ayes.  Motion carried.


Payroll:   5/9 – $4,385.83  and 5/23 – $4,107.80.    Motion by Union, supported by Paradise to approve the payroll as presented.  All ayes.  Motion carried.


Correspondence:    None


Rural Board Minutes 6/19/13 Page 2


R E P O R T S:    No Budget/Finance or Equipment report.


CHIEF BILL SEDLACEK:     He does what comes before him.   Plan reviews, Knox boxes, etc.




HEALTH & SAFETY OFFICER:    Becca Pruyne reported she is working on the training attendance.

Physicals are finished except for one person.

Becca reported she will be out for 6 weeks to have surgery on a torn ligament in her hip starting 6/28/13.


RTC:   Chief Sedlacek reported they had a new roof put on the main classroom.   Becca said there is an ad out for a Lead Instructor.


ATTORNEY:   Attorney James Young in attendance.   He finished the Blair Contract and added language “retroactive January 1, 2013”.

Mansfield-Union said Mayfield Twp finalized their agreement, and Rural needs it back.


UNFINISHED BUSINESS:   Contracts for Blair, Mayfield and Grant/Buckley.   Blair,

Grant/ Buckley and Mayfield contracts are finished.   Motion by Union, supported by Springfield to extend Rural service to Mayfield Township through July 31, 2013.

Motion by Union, supported by Paradise to approve the Mayfield contract as forwarded to Mayfield.   All ayes.  Motion carried.    Tim Trudell said he will speak to Supervisor John Ockert about it.

Buckley-Rural-Grant contract needs to be sent to the Buckley Village Council.   Doug Moyer said it looked good to his Board, and he will contact Buckley.  Motion by Union, supported by Fife Lake to approve the Buckley-Rural-Grant Contract  as submitted.   All ayes.  Motion carried.  They want the contract mailed to the Village Council.   The Secretary will get it mailed to Dennis Kuhn – Buckley Village Council.


JOB POSTING for Chief/Administrator:   Doug Mansfield was responsible for getting the job posted.    Doug Mansfield stated he contacted Attorney Young for the legal wording.   Doug Mansfield said that after the last Board meeting 2 people complained about him.  He won’t bring up names.   He doesn’t want any part of the job posting now.  He said to hire a head hunter or someone else to post the job.    Mansfield said he cherishes what the fire fighters do.

Linda Forwerck- Fife Lake was happy with Doug and Tim’s work on the job posting, and had confidence in them.   Linda asked if they could move forward.

Doug said the Secretary could post the job.  Secretary needs a revised copy of the posting.

Motion by Trudell-Paradise, supported by Forwerck-Fife Lake to send the posting to the approved entities and a copy sent to each Board member.  The resumes would be accepted by mail only and due August 7th at 2:00 p.m.   All ayes.  Motion carried.    The Ad Hoc Committee of Karen Rosa, Linda Forwerck, and Tim Trudell would open the resumes August 7th at 6:00 p.m.


Rural Board Minutes 6/19/13 Page 3


NEW BUSINESS:    Board approval needed to pay Spartan ERV $13,885.00 for the approved purchase of a Wildfire Skid unit for Station #4.    Motion by Union, supported by Long Lake to approve the payment to Spartan ERV in the amount of $13,885.00.  All ayes.  Motion carried.


Public Input:    None


Other Business:  Karen Rosa stated she felt bad she missed the passing of Marie Dean and wondered if they should do anything special for the family.  Trudell-Paradise reported that Paradise Township presented her with a plaque to recognize her service.   Discussion.

Linda and Karen will go to Trophy Trolly and have a plaque made with a picture of the Township Hall and the spending limit would be $100-$150.00.  Trudell said he will get a photo of the Township building for them and they will figure out some wording.    Motion by Union, supported by Paradise to approve a plaque honoring Marie Dean’s 20 years of service.   All ayes.  Motion carried. 


No other business.   Meeting adjourned 6:58 p.m.