Meeting Minutes June 2014


The regular meeting of the Grand Traverse Rural Fire Board was called to order at 6:00 p.m.,

by Chairman Tim Trudell, at 4123 Vance Road, Traverse City, MI 49685.

Roll call – 7 members, a quorum



Fife Lake – Linda Forwerck                                       Chief Theo Weber

Grant – Doug Moyer                                                  Dave Milliron – Accountant

Long Lake – Karen Rosa

Paradise – Tim Trudell

Springfield – Tom Gray                                              Guest: Dave Petrove

Union – Doug Mansfield

Whitewater – Ron Popp

Absent – Green Lake


AGENDA:   Revised –   Motion by Union, supported by Springfield to approve the Revised Agenda as presented. All ayes. Motion carried.


MINUTES:  Motion by Whitewater, supported by Fife Lake to approve the 5/21/14 Minutes as mailed. All ayes. Motion carried.


FINANCIAL REPORTS:   Dave Milliron gave reports. The General Fund Money Market balance is $221,798.63.   All Cost Controls and Line Items are in balance. Popp-Whitewater questioned figures in line items #920.000, #921.000 and #923.000.   Dave will go back and make corrections.

Public Improvement Fund balance is $1,390.10.

Grant Fund balance is $5.01.

Motion by Fife Lake, supported by Long Lake to approve the Financial Reports as presented. All ayes. Motion carried.


BUDGET AMENDMENT:   Revenues -Increase Line Item #669.000 Donations & Refunds in the amount of $21,998.00.   Expenditures- Increase Line Item #977.000 Machinery & Equipment in the amount of $21,998.00.   (Donation of 2014 Kubota and Drop Tank from the Kingsley Fire Department Ladies Auxiliary).   Discussed acceptance of donations, and the legality of any Auxiliary or association using Rural’s name to collect donations. Rural should control the account if funds are collected for Rural.  Discussion regarding accepting donated equipment. Long Lake turned down a boat donation because there were too many issues involved.

Rural Board Minutes 6/18/14                                                                                               Page 2


Discussion regarding Township purchased vehicles turned over to Rural as per the Agreement.

A policy based on a special formula was created to reimburse Townships for any apparatus sold.

A Rural vehicle used by another agency must have their own set of policies to cover that agency’s usage of the vehicle. The Agreement says that ownership of a vehicle reverts back to the Township that purchased the vehicle if that Township leaves Rural. Discussion regarding Rescues.   Popp-Whitewater said he prefers not to share vehicles, as Ambulance personnel use Fire Department vehicles. Popp-Whitewater asked if the formula was still in place for figuring value.   Chief Weber would like Rural to purchase all vehicles, not the townships.

Motion by Long Lake, supported by Fife Lake to approve the Budget Amendment. All ayes. Motion carried.

Chairman Trudell asked the secretary to find the old formula and get it to Whitewater and Fife Lake.   Popp-Whitewater wanted to see a copy of the check. Rosa- Long Lake said it should include minutes. Rescue Formula will be on the July Agenda.


CLAIMS:   Pre-Authorized Claims in the amount of $4,670.09. Motion by Long Lake, supported by Grant to approve the Authorized Claims. All ayes. Motion carried.

Memo regarding Ginop Sales cost of Kubota and Sales & Marketing regarding drop-in unit. (Discussion).

Open Invoices in the amount of $52,649.58, and $2,995.00 to Kelly’s Custom Trailers. Invoice from Grand Traverse Band $1,500.00.   Chief Weber explained they have a new member on Station #3 (Andrew Jeurink) from Peshawbestown and a member of GT Band fire department.   He is tall and wears size 16 boots. Rural had no gear to fit him so by agreement with the GT Band he will purchase Andrews large size gear for $1,500.00.   Motion by Springfield, supported by Fife Lake to approve the Open Invoices. All ayes. Motion carried.  


Payrolls – $6,892.76 and $7,125.02. Motion by Union, Supported by Fife Lake to approve the two payrolls.   6 ayes   1 nay (Popp-Whitewater). Motion carried.


CHIEF REPORT:   (See Activity Log)

Chief Weber reported that Engine 4’s mirror was damaged and replaced.

Chief Weber reported DOT inspections are on-going.

Chief Weber reported on a new Kubota with a skid unit for Station #2.

Chief Weber had a report for May showing how many calls per incident number, and showing

each Station’s calls.

Chief Weber reported they are still getting applicants to be processed. A Sheriff Dept. member has applied to Station #10.

Chief Weber reported they are training 10 members on the Scott air packs.   Three members               will go on to receive advanced training in July.

Chief Weber announced Rural will host an Annual Picnic at Green Lake Twp. Park on Sunday July 27th starting at noon.   They did find a dunk tank.

Chief Weber reported there will be a 2nd meeting of the Arson Task Force to try to resolve arson type fires in Grant Township and surrounding areas.


Rural Board Minutes 6/18/14                                                                                               Page 3


RTC:     See attached June 3rd minutes.


OLD/UNFINISHED BUSINESS:   Fair Labor Standard Act. Chief Weber reported he wants to make sure Rural is doing everything correctly with the payroll and the point system. He turned over payroll records to Anders who works for labor attorney Janice Adams of Smith Haughey Rice and Roegge law firm. They will leave this on Agenda.   Chief Weber said Rural may be exempt from providing health insurance to their fire fighters.   He is looking at the point system, which may be a problem.


NEW BUSINESS:   Whitewater Township – overflow Station (lease lost) plan of action and

Whitewater Township – New Station proposals (Tribal or Township).

Chief Weber was invited to the Whitewater Township meeting at Mill Creek. There was support for the Tribal Station. Discussed negotiating an Inter-governmental Agreement, because the Tribe is under a different law.   Popp- Whitewater said the Rural Board should do the negotiating and not Whitewater Twp.   Popp recommended a legal review.   Forwerck- Fife Lake stated her brother-in-law is a Tribal Council member, and they have come a long way. She said she has had a long history with the Tribe and thought this was a good opportunity to help Whitewater. Mansfield-Union stated it comes down to trust.

Chair Trudell said Chief Weber should contact Jim Young. Chief Weber proposes they have a meeting of all the elected officials to look at funding. All officials will get the information directly.     Chief Weber would do a presentation of 3 proposals. They will look at the future of Rural.   Popp-Whitewater suggested the Rural Board have an open discussion before they move on. The Rural Board’s job is to direct.   Mansfield-Union said there are only a few legal ways to run a fire department.   Popp stated they are going to get rid of their “special assessment” and go to a millage.     Chief Weber said his presentation would be 30 minutes long.   He has no plan, he will bring ideas.   Topics for discussion are (1) Overflow station plan of action, (2) Send issue of a new station to Jim Young.   Popp said they have 2 ambulances to store as well as fire equipment.   Whitewater’s plan was to use facility across the street from the existing over-flow station on 72.   That Building is not good for a ladder truck’s turning radius. They need an over-flow building until they get through this decision on how a station will be built.   Discussed a proposed building on 72 that can be leased.   They need to decide what equipment Rural needs in that building. Station #3 Captain and the Ambulance director need to meet to discuss what equipment they can store and what they need to use day to day.


Public Input:    No comment.


Other business.   Dave Milliron handed out the 2013 Audit report. Chair Trudell stated Paradise Treasurer Bill King retired.

Motion to adjourn at 7:43.