Meeting Minutes March 2013



The regular meeting of the Grand Traverse Rural Fire Board was called to order at 6:00 p.m., by Chairman Paul Biondo, at 4123 Vance Road, Traverse City, MI  49685.


Roll call – 8 members, a quorum


Fife Lake – Linda Forwerck

Grant – Doug Moyer

Green Lake – Paul Biondo

Long Lake – Karen Rosa

Paradise – Tim Trudell

Springfield – Tom Gray

Union – Doug Mansfield

Whitewater – Ron Popp

Dave Milliron – Accountant

City Chief Jim Tuller

Blair Chief Jim Carroll

Buckley Chief Mike Guernsey

6 Capt Roger Gibson

6 FF Steve Marth

Kim Gauld – Retired

AGENDA:   Motion by Long Lake, supported by Fife Lake to approve the revised Agenda as presented.  All ayes.  Motion carried.


MINUTES:   Motion by Springfield, supported by Whitewater to approve the revised Minutes of 02/20/13.   All ayes.  Motion carried.


FINANCIAL REPORTS:   Dave Milliron gave reports.   General Operating Fund Money Market balance is $164,655.55.   Line items and Cost Controls are in balance.

Public Improvement Fund: $1,387.82

Grant Fund:  $994.91

Motion by Springfield, supported by Long Lake to approve the Financial Reports as presented.  All ayes.  Motion carried.


BUDGET AMENDMENTS:    Increase Revenue #600.009 Mayfield Twp – $13,000.00.

Increase Expenditures #956.006 Blair Twp Fire Services $13,000.00 and $2,000.00.

Decrease #992.000 Contingency by $2,000.00. (Based on Discussions with Mayfield Twp. and Blair Twp.)   Motion by Union, supported by Fife Lake to approve the recommended Budget Amendments.  All ayes.  Motion carried.


CLAIMS:   (Combined) Motion by Union, supported by Paradise to approve the Claims in the amount of $15,873.62.   All ayes.  Motion carried.

Payrolls:  $4,372.10 and $3,936.68.   Motion by Union, supported by Long Lake to approve two payrolls as presented.   All ayes.  Motion carried.



Correspondence:   None


R E P O R T S:    No Budget/Finance or Equipment


CHIEF REPORT:    Excused


H&S Officer:   Excused


RTC:    Chief Jim Tuller gave the RTC report.  They met and discussed insurance issues, spring projects, roof replacement.  Graduation is April 16 @7:00 pm at the Hagerty Center.


Attorney:   Excused


UNFINISHED/OLD BUSINESS:     The Board was given a copy of a Fire Service Automatic Aid Agreement to be signed between Blair Twp. and Rural Fire.  Discussion.   It will be retroactive back to January.   Fee structure included.   Ockert from Mayfield is absent.  Mike Guernsey from Buckley said they will look at it.  Ron Popp-Whitewater wanted to see a billing cycle included.  Discussed monthly vs. quarterly billing.

Motion by Union, supported by Paradise to approve the Agreement as is, and send it to Blair Township.  7 ayes    1 nay (Ron Popp-Whitewater)   Motion carried.  


* Buckley Fire Dept. – Doug Moyer-Grant stated he is going to analyze the run history from Buckley into Grant, from Blair into Grant, and Rural into Grant.   The Agreement may or may not be acceptable to Grant.  Moyer wants to see what the revenue is going to be across the board, using the fee schedule and run numbers so he knows historically, and what the trends are.


* Secretary Retirement payment:   Atty. Young opinion was to have the Finance Committee work it out with the county.  Doug Mansfield stated that in Atty. Young’s opinion according to the Rural/County Agreement – Rural owes the County the Retirement payment.  Chairman Biondo said the Finance Committee could contact Dean Bott if they needed more information. Discussion.


NEW BUSINESS:    Set meeting Times:   Board looked at calendar.   Wednesday April 17 is the normal meeting date.   Paradise had changed their second Wednesday date to the third Wednesday.  They need to have shorter meetings.   Discussion.  Board decided to set the time as 3:00 p.m. on April 17.   Motion by Union, supported by Paradise to set next meeting April 17 at 3:00 p.m.  All ayes.  Motion carried.


PUBLIC INPUT:   Chief Carroll thanked the Rural Fire Fighters for their help at Blair Twp.  structure fire.


Tim Trudell asked if a County-Wide fire department was ever discussed.   Chief Tuller said he had been involved in those discussions.    He said it takes years to set it up and work it out.

Problems are funding issues and public political divisions.



Regular business completed.   7:45   Secretary excused.


Board had a Discussion session for the following items:


*Supervisor’s revised list of questions:    Received and Filed.  Discussion


*Job Description for Chief/Administer:   Discussion


The Board went over the list of supervisor’s questions.    They need to work on some issues before they hire anyone.


Motion by Paradise, supported by Fife Lake to send a “CEO” job description to Attorney Jim Young for revisions.    All ayes.  Motion carried.





Meeting Adjourned at 9:10 p.m.