Meeting Minutes May 2013



The regular meeting of the Grand Traverse Rural Fire Board was called to order at 6:00 p.m., by Chairman Paul Biondo, at 4123 Vance Road, Traverse City, MI  49685.


Roll call – 8 members, a quorum



Fife Lake – Joan Ogur, Trustee

Grant – Doug Moyer

Green Lake – Paul Biondo

Long Lake – John Linnerson, Trustee

Paradise – Tim Trudell

Springfield – Tom Gray

Union – Doug Mansfield

Whitewater – Della Benak, Treasurer

Chief Bill Sedlacek

Dave Milliron – Accountant

Acting Chief Mike Stinson

#6 Capt Roger Gibson

Chief Jim Carroll-Blair Twp

AGENDA:  Motion by Union, supported by Paradise to approve the Agenda as presented.  All ayes.  Motion carried.


MINUTES:   Motion by Springfield, supported by Long Lake to approve the 4/17/13 Minutes as mailed.   All ayes.  Motion carried.


FINANCIAL REPORT:   Dave Milliron gave reports.  General Op. Budget Money Market balance is $262,264.73.   All line items are in balance.  Dave said #934.000 Vehicle Repair is going fast and down the road they may have to look for money elsewhere.  Discussion.

Public Improvement Fund balance $1,388.17

Grant Fund balance $5.00

Motion by Union, supported by Long Lake to approve the Financial Reports as presented.  All ayes.  Motion carried.



PRE-PAID:    $4,030.50.    Motion by Paradise, supported by Springfield to approve the Pre-Paid Claims in the amount of $4,030.60.  All ayes.  Motion carried.


OPEN INVOICES:   $43,611.83.   Motion by Springfield, supported by Union to approve the Open Invoices in the amount of $43,611.83.    All ayes.  Motion carried.


PAYROLL:  $4,385.83   and $4,086.43.   Motion by Union, supported by Springfield to approve the payrolls as presented.   All ayes.  Motion carried.







Budget/Finance:  No report

Equipment:   No report


CHIEF REPORT:   Chief Sedlacek said he is doing what comes before him to be done.


ACTING CHIEF:    Chief Stinson reported that training was on-going.    The Mandatory training has not been well attended and Chief Stinson would like some Board Direction as to how to handle that.   MIOSHA requires mandatory training.    They usually suspend those who do not meet the training requirements – fire duties (and compensation), but they are allowed to keep training and make up missed training.   Lately there have been too many to suspend.   Station #2 and Station #6 personnel have missed the most training.    Mansfield asked if the chief’s and supervisors have reached out to those who have missed training.   Chief Stinson said if someone calls and relates that they can’t make the training they will try to work with them to make it up, but there are others who just ignore it.    Capt. Gibson said they don’t do that in all in all the other departments in the State of Michigan so why do you say it happens here? (MIOSHA did inspect Rural).    Gray-Springfield stated there is some responsibility that goes along with being a volunteer- you don’t volunteer when you want to.    Chief Stinson stated that it is not fair to the fire fighters who are faithful and come to every training and do all the requirements that are made of them.    They have entire stations of people that can get the job done no matter what.

Trudell wants a non-threatening letter sent out to those who have missed the mandatory training.

Benak-Whitewater stated that as a Board member she would want to know if any of her people were non-compliant.   Moyer-Grant asked how many total are out of compliance.   The guesstimate is around 10-12.   Linnerson-Long Lake asked what happens if un-qualified people are coming on scene.    Mansfield-Union asked if the Board members could get names from Becca or Julie so they could talk to the volunteers.   Benak-Whitewater said she would like to follow chain-of-command, so if Whitewater was notified, they would have the Captain address it, and he would know the Board is aware so it would be motivation for him to address the situation.   Linnerson asked if Station #10 members have been at training.   Chief Stinson said he thought they all were there.     Capt. Gibson said again other departments do not have mandatory training.   Gibson gave an example of one of one of his fire fighters who has child care duties and can’t meet the training.   Chief Stinson said it’s held 3 days a month at different locations and times.    Chief Sedlacek stated that when they are hired they have to read the policies and know the training is mandatory.  Chief Stinson stated that the law – State of Michigan, the Feds and MIOSHA makes no distinction between volunteer and full-time.  It is FIRE SERVICE EMPLOYEES.  Everybody in this fire department is an employee – and we are required to train our members according to standards.   (There are only 8 mandatory trainings a year).   Motion by Union, supported by Paradise to direct staff to contact supervisors and capts/ chiefs with the names of those who have missed mandatory trainings and are not in compliance.

All ayes.   Motion carried.


Attorney:   Excused.




UNFINISHED BUSINESS:    *Blair Twp. Fire Service Agreement.  They now have a copy of the Agreement which the Board has acted on.   They will send it to Attorney Young for final approval.

*Mayfield fire service agreement.  They will have Attorney Young create a simple agreement.

*Buckley fire service agreement.  A 25% portion of Grant’s Rural payment will go to Buckley.

They will have Attorney Young create an agreement.


*Job posting – chief/administrator:   Doug Mansfield is working on it.  He previously tried posting the ad, but had to withdraw it due to the omission of some legal language.  He will post it in the Record Eagle, MTA, MML and a fire service newspaper.      Resumes will be due June 12th at 2:00 p.m.    The meeting is June 19th.     Motion by Union, supported by Whitewater to form an ad hoc committee consisting of members Doug Mansfield, Linda Forwerck and Karen Rosa, and Chief Sedlacek and Chief Stinson ex-offio, to look at and sort the resumes for the chief/administrator job opening.   It will be an open meeting on June 12th at 2:00 p.m. All ayes.  Motion carried.


Gray-Springfield would like to see the job posted in all of the stations.


NEW BUSINESS:    Approval of Bond Payment due June 1st.    $77,663.46.   Motion by Grant, supported by Springfield to approve the June 1st Bond Payment.   All ayes.  Motion carried.



No other Business.


Meeting adjourned 7:09 p.m.